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FAQ - CPD
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New CPD Requirements Effective January 1, 2019

Frequently Asked Questions

 

1. Why did CPHR Saskatchewan implement new CPD requirements?

2. What are the new CPD Qualifying Activities?

3. Under 1a) Professional Practice – New Projects, what do I need to know?

4. Under 3a) Board Service, how do I record my time?

5. Under 3b) Governance - Active Committee/Advisory Group/Task Force Membership (must be outside of normal job responsibilities), how do I record my time and what organization qualifies?

6. As a CPHR, do I need 60 CPD hours every 3 years?

7. What does a minimum of 10 CPD hours per year mean?

8. Can I enter my information into the online reporting system prior to December 31?

9. Previously, we needed hours in 2 categories. Has this changed? 

10. If a CPHR achieves and records the full 60 CPD hours requirement in year one (i.e. Jan 1- Dec 31, 2019) will they still be required to continue to record additional CPD hours (ex. minimum of 10 hrs/yr) in year 2 and 3 or will year 1 suffice?

11. If I was to recertify in 2019 or 2020, what happens to my CPD hours prior to January 1, 2019? What happened to all of my current professional hours I completed from 2017 forward? Do I get to use those hours in my 2019-2020 log or are they lost and I have to start over in 2019-2020?

12. How will Leaves of Absence be handled?

13. It appears that the eligible categories have shifted to be weighted more heavily on academic research, publications and post-secondary courses. Can you explain this shift? 

14. The ‘Participating as a Mentor or Mentee’ criteria has changed to only be through the CPHR Association or an Academic Program. How is the association going to manage it when you don’t have enough mentees for the number of mentors you receive so that the association does not negatively impact a CPHR designation member from obtaining their hours?

15. I’m finding it harder to maintain my CPHR designation and find it difficult to obtain CPD hours. My Employer does not have the budget to provide me with professional development. What can I do about this?

16. As a CPHR Candidate, do I need to worry about getting the CPD hours?

17. When will the online reporting system be ready?



 

1. Why did CPHR Saskatchewan implement new CPD requirements?

CPHR Canada and the provincial human resources associations' leaders and Boards adopted this new CPD requirement because they felt continuing professional development should be viewed as an ongoing commitment and requirement rather than something that is potentially completed during the third year of a CPHR’s CPD timeframe.

The requirement also:

  • Elevates the credibility of the CPHR designation as it shows Professional Members remain current in their profession by completing an established minimum amount of CPD activities each year, similar to other top tier professions such as legal, accounting and engineering which have minimum annual CPD requirements,
  • Allows members to do more or fewer activities in a given year, depending on their work demands, and
  • Positively impacts you as CPHR Professional Member, as well as the public and the employers, as you will continually demonstrate you possess up-to-date and relevant HR knowledge.

 

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2. What are the new CPD Qualifying Activities?

Please refer to this updated document which outlines the categories and hours for each activity.

Note: the maximum 25 hours total per year under 1a) Professional Practice – New Projects.

 

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3. Under 1a) Professional Practice – New Projects, what do I need to know?

It is defined as a “new project or program development, application, or implementation related to the HR knowledge areas and competencies. Includes new projects above/outside normal day-to-day responsibilities, OR in a new role, only. Must be able to explain how it is new to the individual claiming it. (Document dates/hours spent on project).”

Note to external consultants - if you have a new client but have previously done the work (i.e. succession planning, conflict management, implementation of a new system, etc.) you will not receive CPD hours. For other HR Professionals, the work must be new or you must be in a new role. As an example, negotiations would only count if it was the first time you had been involved in negotiations or if it was a brand new collective agreement.

 

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4. Under 3a) Board Service, how do I record my time?

Time is now recorded based on the actual time contributed. Please record dates/length of meetings. For any other work done for a Board, you must be able to demonstrate responsibilities for meeting organizational objectives, completing project work and/or leading sub-committees. Record dates/hours spent accordingly.

If audited, you will need to provide documentation supporting the information.

For 3b), you cannot claim hours for any work done in 3a) Board Service.

 

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5. Under 3b) Governance - Active Committee/Advisory Group/Task Force Membership (must be outside of normal job responsibilities), how do I record my time and what organization qualifies?

Time is now recorded based on actual time contributed. Please record dates/length of meetings. Must be able to demonstrate responsibilities for completing project work and/or leading sub-committees.

If audited, you will need to provide documentation supporting the information.

Must be for a professional association, government, and/or post secondary institution.

A professional association would be, for example, CPHR Saskatchewan or a sports association such as minor hockey at the executive level, not the Team Manager or Team Treasurer. Serving on a Home and School Committee or Church Committee does not qualify for CPD.

Government is defined as federal, provincial or municipal. It does not include organizations that may receive funding from the government. Nor does it include non-profit.

 

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6. As a CPHR, do I need 60 CPD hours every 3 years?

Previously, CPHRs needed 100 CPD hours every 3 years. At the end of those 3 years the CPD log would be submitted and you would start over with a new 3 year period. With the rolling calendar, a CPHR needs to continually have a minimum of 60 CPD hours over a rolling 3 year period; with a minimum of 10 CPD hours per year.

It is important to know how many hours you have as the rolling 3 year calendar changes every year.

  • January 1, 2019 to December 31, 2021
  • January 1, 2020 to December 31, 2022
  • January 1, 2021 to December 31, 2023

 

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7. What does a minimum of 10 CPD hours per year mean?

Prior to 2019, a minimum number of hours each year was not required. A CPHR could technically obtain all of their 100 CPD hours in one year. With the new requirement this has now changed and all CPHRs must obtain a minimum of 10 CPD hours in one year. It is strongly recommended that you obtain more than the required 10 CPD hours per calendar year in the event the hours submitted are audited and not approved or reallocated to a different section where the hours are recognized differently.

 

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8. Can I enter my information into the online reporting system prior to December 31?

Yes, once the Online Reporting System is made available, we strongly recommend you enter your CPD hours as you obtain them.

You will have until January 15th of the following year to enter your CPD hours for the following year. Do not delay as there will be a late fee of $50 starting in 2021!

 

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9. Previously, we needed hours in 2 categories. Has this changed?

No, it has not changed. You must include CPD hours in at least two (2) categories over the rolling three (3) year period. The annual requirement may be in one (1) category.

 

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10. If a CPHR achieves and records the full 60 CPD hours requirement in year one (i.e. Jan 1- Dec 31, 2019) will they still be required to continue to record additional CPD hours (ex. minimum of 10 hrs/yr) in year 2 and 3 or will year 1 suffice?

A minimum of 10 CPD hours is still required each calendar year even if a CPHR reaches the 60 hours in the first year. We want CPHRs across Canada to continually update their knowledge on an annual basis.

Keep in mind that 10 CPD hours per calendar year will not get you to 60 CPD hours over 3 years.

 

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11. If I was to recertify in 2019 or 2020, what happens to my CPD hours prior to January 1, 2019? What happened to all of my current professional hours I completed from 2017 forward? Do I get to use those hours in my 2019-2020 log or are they lost and I have to start over in 2019-2020?

We looked at what other CPHR provincial associations did and CPHR Saskatchewan, with Board approval, made the decision to have all CPHR members start fresh as of January 1, 2019. Having said that, the CPHR Professional members who were to submit logs in 2019 or 2020 under the old CPD requirements, no longer have to do so.

Example: Under old CPD requirements, submit log June 2019 – this date is no longer applicable.  Starting January 1, 2019 submit a minimum of 10 CPD hours annually into online reporting system.  Must have a minimum of 60 hours during a 3 year rolling calendar. 

We felt that 10 qualifying CPD hours in a calendar year starting January 1, 2019 was reasonable to achieve. For example, under 4b), Seminars, Workshops, Webinars and Conferences, a CPHR can easily obtain 5 CPD hours with free webinars. Under 4c) Self-directed Learning, Roundtables, non-credit courses and Practice Knowledge Sharing through Formal Professional Networking, a member can receive a maximum of 5 CPD hours per calendar year.

 

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12. How will Leaves of Absence be handled?

CPHR Saskatchewan will grant CPD Exemption Hours for those Professional Members taking an approved leave of absence (LOA) from their workplace. The leave of absence must be for a minimum of three (3) months. Please refer to our website for additional information.

 

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13. It appears that the eligible categories have shifted to be weighted more heavily on academic research, publications and post-secondary courses. Can you explain this shift? 

We do not find this to be the case. Under Research & Publication, it was tightened up in terms of words published, where previously, this was not the case.

 

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14. The ‘Participating as a Mentor or Mentee’ criteria has changed to only be through the CPHR Association or an Academic Program. How is the association going to manage it when you don’t have enough mentees for the number of mentors you receive so that the association does not negatively impact a CPHR designation member from obtaining their hours?

This has not been a concern or issue to date for CPHR Saskatchewan. The focus of the Professional Mentoring Program is relationships - not hours. People should not be participating solely to get CPD hours.

 

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15. I’m finding it harder to maintain my CPHR designation and find it difficult to obtain CPD hours. My Employer does not have the budget to provide me with professional development. What can I do about this?

We are excited about the new changes and see them as an easier opportunity for our members to obtain their CPD hours. We are moving from 100 CPD hours to 60 CPD hours in a rolling 3 year calendar with a minimum of 10 CPD hours per calendar year. Five (5) CPD hours per calendar year can easily be obtained under 4c) Self-directed Learning, Roundtables, non-credit courses, and Practice Knowledge Sharing through Formal Professional Networking. In a 3 year rolling calendar, that’s 15 CPD hours out of the required 60 CPD hours. There are many free webinars in which to obtain CPD hours under 4b) Seminars/Workshops/Webinars and Conferences. Watch a free webinar per month, 12 CPD hours per year combined with self-directed learning of 5 CPD hours per year, that’s 17 CPD hours without a financial cost. CPHR is continually working to build partnerships to ensure we offer quality CPD at an affordable cost. We also have our CPHR Saskatchewan annual conference where you can receive 12 CPD hours. 

 

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16. As a CPHR Candidate, do I need to worry about getting the CPD hours?

No, a CPHR Candidate is not required to submit CPD hours. We encourage you to seek out professional development opportunities for your own growth and development. Having said that, any of the CPD you do prior to becoming a CPHR does not count towards your CPD hours as a CPHR.

Once you become a Professional Member (CPHR), you do not have to report CPD hours in the calendar year you became certified. You will commence the CPD requirement on January 1st of the following year.

 

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17. When will the online reporting system be ready?

We continue to beta test the Online CPD Reporting System. It will not be available in February 2019 as originally scheduled. In the meantime, you are encouraged to record CPD hours acquired as of January 1, 2019 using your own recording method. CPHR Saskatchewan will communicate, to all members, the availability of the new Online CPD Reporting System, at which time you can enter your CPD hours.

 

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Chartered Professionals in Human Resources Saskatchewan (CPHR Saskatchewan)
#210, 3501 8th Street East / Saskatoon, Sask. / S7H 0W5
tel: 306.242.2747  / email: info@cphrsk.ca 

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